Pre-Event Preparation: 9 Tips for a Stress-Free Day

Preparing for a. horse event, whether a local show, a clinic, or a high-stakes competition, requires careful planning and attention to detail. A smooth, stress-free day begins with meticulous pre-event preparation. Organising every aspect in advance lets you focus on your performance and enjoy the experience with your horse. Here’s an in-depth guide to ensure you are at your horse event.

1. Plan Your Schedule and Timeline

Creating a detailed timeline is essential for staying organised on the event day. Start by identifying the event schedule, including the warm-up times, your class or session, and any additional activities. Work backwards from your start time to determine when to arrive at the venue, factoring in travel time, unloading, and tacking up your horse.

For example, if your class begins at 10:00 a.m. and you need 30 minutes to warm up, plan to be on your horse by 9:30 a.m. Allow extra time for unexpected delays, such as traffic or longer-than-anticipated check-ins. Include buffer periods in your schedule to minimise stress and ensure everything runs smoothly.

2. Check Your Paperwork and Entries

Before the event, review all entry requirements. Confirm that you’ve registered for the correct classes and that your horse’s documents are up-to-date. These may include vaccination records, Coggins tests, or membership cards for specific organisations. Keep these documents in a labelled folder for easy access.

Additionally, double-check the event’s rules and guidelines to avoid surprises. Understanding dress codes, tack restrictions, or warm-up area protocols will ensure you’re fully prepared and compliant.

3. Prepare Your Horse and Equipment

A well-prepared horse is key to a successful event. In the days leading up to the competition, ensure your horse is healthy and fit. Schedule a grooming session to clean and condition their coat, mane, and tail. For show events, consider braiding or clipping as required.

Check your tack and equipment for signs of wear or damage. Clean and condition your saddle, bridle, and girth to ensure they’re in top condition. Pack spares of essential items, such as reins, stirrup leathers, or girths, in case of breakage.

Create a packing checklist that includes:

• Grooming tools (brushes, hoof pick, detangler)
• Tack (saddle, bridle, saddle pad, boots)
• Horse care supplies (first aid kit, hay net, water bucket)
• Rider essentials (helmet, gloves, show attire, boots)

Packing ahead of time helps avoid last-minute scrambling and ensures you don’t forget anything important.

4. Inspect and Prepare Your Trailer

Your trailer is your horse’s transport and temporary shelter, so it’s critical to inspect it thoroughly. Check the tyres for proper inflation, ensure the lights and brakes function, and clean the interior to create a safe environment for your horse.

Load the trailer with necessary supplies, such as hay, water, and a travel first aid kit. Practice loading your horse beforehand to make the process smooth on the event day. If your horse is nervous about trailering, consider short practice trips to build their confidence.

5. Know the Venue Layout

Familiarise yourself with the venue before event day. Visit the site or review maps to locate key areas such as the warm-up ring, competition arena, stabling, and parking. Knowing where to go will save time and reduce stress upon arrival.

If stabling is provided, confirm your stall assignment and check its condition. Bring bedding if required, and set up your horse’s space with water and hay to keep them comfortable.

6. Pack an Event Day Kit

An event day kit is essential for addressing unexpected issues. Include items like:

• Extra tack (reins, stirrup leathers, girths)
• Horse first aid supplies (bandages, antiseptic, electrolytes)
• Rider extras (pins, safety clips, hairnets)
• Weather-specific gear (coolers, rain sheets, fly spray)

Don’t forget snacks and water for yourself! Staying hydrated and fueled will keep your energy levels high throughout the day.

7. Prioritise Horse and Rider Well-Being

In the days leading up to the event, prioritise your horses and your health. Ensure your horse has a balanced diet, plenty of rest, and appropriate exercise. Avoid overtraining close to the event to keep them fresh.

For yourself, focus on getting adequate sleep, eating nutritious meals, and managing stress. Practice relaxation techniques such as deep breathing or visualisation to calm pre-event nerves. Your mindset will significantly influence your horse’s performance.

8. Prepare for Weather and Unexpected Challenges

Weather can severely impact a horse event, so could you check the forecast and pack accordingly? For hot weather, bring electrolytes and fans to keep your horse cool. For rainy days, pack waterproof gear for both you and your horse.

Have a contingency plan for delays or schedule changes. This might include adjusting your warm-up routine or managing your horse’s energy levels if wait times are extended. Flexibility and problem-solving skills will help you handle surprises with confidence.

9. Create a Post-Event Plan

Once your classes are complete, focus on post-event care for your horse. Cool them down with a walk and sponge them off to remove sweat. Check for any signs of soreness or injury and address them promptly.

Before leaving, Organise your belongings and clean up your area. Reflect on the day’s successes and lessons and jot down notes to improve for future events. Celebrate your hard work and enjoy the experience, regardless of the results.

Final Thoughts

Preparing for a horse event involves attention to detail, strategic planning, and a focus on well-being for both horse and rider. Taking proactive steps and staying organised can ensure a smooth, enjoyable experience that highlights your dedication and partnership with your horse. Here’s to a successful and stress-free day at your next horse event!